Travel Request Form – Enrollment Services

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Travel Request Form

A place to let us know about your travel needs!

Name * Required
First Last
Email * Required
Are you submitting this because a previously requested trip/ conference was cancelled or changed modes (example: meeting changed from in-person to virtual)? * Required
Please provide additional information below, and indicate the Concur Request number associated with the cancelation.
- Yes
- No
Briefly describe the reason for cancellation. * Required
Are you submitting this form to REVISE a previous travel request? * Required
If so, please provide additional information below.
- Yes
- No
Briefly describe the reason for change * Required
CONCUR Request # of changed or cancelled * Required
Are you requesting approval for a personal side trip? * Required
Please provide additional information below.
- Yes
- No
Provide details of your personal side trip * Required
Please include dates and times of side trip, and whether you will have a non-EWU employee accompany you in a rental or leased vehicle.
Have there been any changes to your traveler information (name/ address changes?) * Required
If not, please click here to fill out before proceeding.
- Yes
- No
Department that is sponsoring your travel * Required
Purpose of your trip? * Required
Please briefly describe the purpose of your trip.
Urgency * Required
Please indicate the urgency of your request.
- Urgent (must be attended to ASAP)
- Moderate Urgency (must be attended to within the next week)
- Not Urgent
Does your trip have more than one destination? * Required
- Yes
- No
Detailed Itinerary
Please fill out a detailed itinerary in your department’s Travel folder on the Google Drive. (Google Drive/ EWU Enrollment: Business Operations/ FYxx/ FYxx Travel/ [You Department’s Folder]), and insert the link here. IF THIS IS A REQUEST TO REVISE A PRIOR SUBMISSION–please ensure that the google sheet with your itinerary has been appropriately updated.
My trip will include: * Required
Please select all that apply.
- Select All
- Personal Vehicle Mileage AND one or more of the list below
- Rental Vehicle (Enterprise)
- Flight
- Conference/ Fair registration(s)
- Lodging
- Per Diem
- Other (please specify in comments below)
- ONLY Personal Vehicle Mileage OR State Leased Vehicle (no other expenses)
Other * Required
CONGRATULATIONS!
You do not need to submit a Concur Advance Request! Please submit this form as-is, and then remember to submit a stand-alone Concur Expense Report within 10 days of your return!
CONCUR Request Number (4 digit #) * Required
You must have a Concur Advance Request report started to continue. Thanks!
Have Registrations Been Paid? * Required
If yes, please upload receipt(s) to the appropriate travel folder on the G-Drive. If not, please enter either a URL to the registration link, OR the completed Registration Form/ A19/ and W9 if payment must be made by check.
- Yes
- No
Registration Receipt(s) (HAS ALREADY BEEN PAID)
Please upload a PDF of your paid conference/fair registration(s) to the appropriate travel folder in the Google Drive. Thanks!
Max. file size: 5 MB.
Maximum file size – 5 mega bytes.
Registration Documents (Needs to be paid by CHECK)
Upload the documents for registration(s) that must be paid via check to the appropriate travel folder on the Google Drive. Thanks! (Completed Registration Form, A19, and organization’s W9)
Accepted file types: pdf, doc, png, Max. file size: 63 MB.
Conference / Fair Registration Link (To be paid by P-Card)
This is for registrations that have not been paid, but can be paid by department P-Card.
Have you already booked your hotel? * Required
If so, please file the confirmation(s) in your travel folder for this trip on the G-Drive. If not, please make reservations and then upload them to the appropriate travel folder.
- Yes
- No
What date will you leave? * Required
MM slash DD slash YYYY
Departure Time * Required
When do you need to leave? For rentals, it should be the time you want to pick up a rental. For flights, it should be the desired flight time (making sure you’ve allowed enough transit and pre-boarding time in your itinerary) Accommodating these times will be contingent upon availability of transit options.

Hours :

Minutes

AM/PM AM/PM
Where are you leaving from? * Required
Where are you going? * Required
Please enter city and preferred airport (if applicable)
What time do you **need** to arrive there? * Required

Hours :

Minutes

AM/PM AM/PM
When are you coming back? * Required
MM slash DD slash YYYY
When can you leave? * Required
Please select your desired return time. For those requiring flights/ rentals, this will be contingent upon availability.

Hours :

Minutes

AM/PM AM/PM
Where will you be returning from? * Required
Please enter the city from which you’ll be returning, and desired airport if applicable. (Especially if you will be returning from a location different from your initial destination)

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