Edit Course

Reasons to Edit

You must edit a course if there will be a change in:

• Course title, subject code or number
• Course prerequisites
• Course credits
• Grading mode
• Course description
• Crosslist or general education information
• Mode of instruction
• Move to stacked course delivery

You may also bank a course to remove it from the Catalog.

Instructions

When editing a course, please review the Prerequisite Recommendations, Modes of Instruction, and Course Description resources to help guide you.

1. Use the search box to search current courses. Select Search Current. Results will appear in the box below. Use an asterisk in your search as a wildcard.
   Search* – Finds everything that starts with your search query
   • *Search – Finds everything that ends with your search query
   • *Search* – Finds everything that contains your search query
2. Click to select the course you want to edit. Information about the course will appear below.
3. Click Edit Course. An Edit Course form will open in a new window.
4. Make your edits.
5. You have three options for saving changes:
   • Save & Submit – saves your changes and submits the proposal for review, starting the workflow.
   • Save Changes – saves your changes without submitting.
   • Cancel – discards your changes.
   • Use the search box to search current courses. Select Search Current. Results will appear in the box below. Use an asterisk in your search as a wildcard.
6. Click to select the course you want to edit. Information about the course will appear below.
7. Click Edit Course. An Edit Course form will open in a new window.
8. Make your edits.
9. You have three options for saving changes:
   • Save & Submit – saves your changes and submits the proposal for review, starting the workflow.
   • Save Changes – saves your changes without submitting.
   • Cancel – discards your changes.

After Submission

An email is sent to notify each person in the workflow that a task in CIM is waiting their review. As only one email is sent, it is the responsibility of the submitter to follow the proposal and make sure each step in the workflow is complete on time.

Modifications

If modification is needed during the approval process, this can be handled by one of the following methods.

Rollback

• The proposal needs significant changes.
• The person reviewing sends the document back to the initiator for changes and communicates with the initiator to clarify what changes are required. The proposal then moves forward following the full workflow approval process. It is the initiator’s responsibility to monitor and encourage the movement through the workflow steps.

Edit by Current Reviewer

• For minor changes that are agreed upon by submitter/department and reviewer.
• These might include a change in attached syllabus or minor edit to course description. However, it is not the reviewer or CPAC’s responsibility to make changes to course or program proposals.

Graduate course modifications

You must respond to CPAC questions for graduate courses within two weeks or else the proposal will rollback to the start of the workflow.

Banking a Course

If you want to remove a course from the Catalog, you can bank it. Once you have determined it’s appropriate to bank your course you may proceed.

Banking Instructions

1. Follow steps 1-3 under Editing a course.
2. In the Dropdown menu, choose Banked to bank the course.
3. Click Save & Submit to save your changes.

For details about banking or retrieving a banked a course, see Academic Policy 303-35 Ch. 7.