An itemized list of your request will be sent to you to serve as your confirmation. Please review this document carefully to confirm that all information is correct. It is our desire to serve you promptly at the hour you select.
Additional charges will be assessed for every half hour delay past your designated start or ending times. In the event that your group will be arriving later than scheduled, please notify the Catering staff. If there are any adjustments you wish to make or if you have questions, please contact the Event Planning office no later than three business days prior to your event. To ensure the highest possible quality of food and services, your cooperation is greatly appreciated.

We will honor a three day minimum on cancellation of any catering events without penalty. If the request to cancel services is given with less than three days’ notice, you may be charged up to 25% of quoted fees. Cancellations within 24 hours of the event will result in a charge of the full cost of the event. Final counts for all events are required three working days prior to the event. While we can sometimes accommodate you with less lead time, sufficient notice allows us to schedule our production staff needs, so we may best serve you and other clients. Note: The number of Guaranteed Attendants will generally be charged even if fewer guests attend. In the event that no guarantee number is given, the estimate number as listed on the Event Contract will be used. Should your guest count exceed expectations, you will be charged for additional quests.

Due to the additional labor required to fulfill such food requests, minimum orders are required. Orders for less than the posted minimum requirement will be charge for the minimum requirement as listed. Small groups are welcome to go through our dining facilities located in the URC, or Tawanka Hall. Persons can pay cash or arrange in advance for meals to be charged to the sponsor's bill.

Delivery charges will be assessed for events held outside of the main University Dining Services buildings (Tawanka Hall and Pence Union Building). To avoid delivery charges, you may arrange for a pickup for your items at one of our Dining Facilities. Delivery charges may increase due to the location and level of service required for your event (including for the delivery of rental equipment). Any event requesting delivery outside of Cheney city limits will incur a minimum delivery charge of $100.00. Clients will be charged at a rate of $25.00 for each additional hour required to staff the event.

As the host of the catered event, you are responsible for the equipment, serving, and tableware we have provided you.

Tablecloths are provided on food/beverage buffets and for served meals options.

Any missing or damaged catering equipment or supplies will be charged to your account at replacement cost.

The sponsoring organization and or individual will be held responsible for the equipment and its condition.

Equipment can be rented from our department. Arrangements can be made through the Event Planning Office.

Please refer to the Rental Equipment page for more information.

Menu Pricing

The menu prices published within the catering menu is intended to be the prices charged for the duration of the catering year. Because of sharp increases in food costs, Catering Services reserves the right to adjust the price of items that have experienced significant escalation of cost or to recommend a replacement menu item. Such adjustments or replacements will be stated in writing before issuance of a revised contract and with full disclosure to all parties.

Payment

Event Planning will send an Invoice to the billing address provided following your event. This form should be signed and dated by an individual with budget authority and returned to the Event Planning Office.

Find additional Payment information here.

In adherence to the EWU University Alcohol Policy all liquor served on campus must have prior approval (a signed liquor permit application) from the Vice President of Student Affairs.

• Liquor Permit Applications for on campus events may be obtained Here.
• Applications must be completed 5 days in advance of the event.
• University Police and Catering Services reserve the right to terminate liquor service at any function.
• The Washington State Liquor Control Board requires liquor to be served only to person’s 21 years of age or older.
• For more information on the EWU liquor policy please visit http://staging-inside.ewu.edu/police//student-guidelines/alcohol-revised-code-of-washington. 

China Service

We have beautiful china, goblets, and silverware to help you formalize your event. The charges will differ depending on the type of service you choose. We provide disposable ware and linens for food service tables with our standard catering events. Please consult with our Event Planner to upgrade your special event with full table service and qualified service personnel.

Linens

EWU Catering Service's standard is to provide linens for food service tables as well as seating tables. This does not include pick-up orders or items ordered ala carte through our menu. We are happy to work with you to arrange an order for custom linens (color, size, length, etc.) Additional linens for check-in tables, display, seating tables, etc., are available for a rental fee of $8.00 per tablecloth and napkins at $0.60 each. Table skirting is available for $17.50 per table. Confirm additional linens and skirting with at least five business days in advance. Linens are subject to availability.

Our Event Planner will gladly customize menus for particular occasions, additional charges may apply. For those requiring customization due to a special dietary need, please take the time to fill out the following form: https://staging-inside.ewu.edu/dining/special-diet-request-form/. Please allow for ten business days advanced notification. Our Event Planner can also make arrangements for flowers, special decorations or equipment to complement your event.