Office of Controller

Accounts Payable

Accounts Payable is primarily responsible for processing payment documents for vendor invoices, contracts, travel, utilities, refunds and reimbursements using the ERP Financial  System, while complying with university, state and federal policies, procedures and regulations.

Forms and Documents

Click to see Forms and Documents below.

Frequently Asked Questions

Click to see FAQ's below.


Click to see Tutorials below.

Forms and Documents

Invoice Voucher A19

Instructions to prepare an Invoice Voucher form A19 below.

Direct Deposit Agreement Form

To request a vendor ACH form please email:

Voucher Distribution

Instructions to prepare a Voucher Distribution form below.

EWU Cash Award and Gift Card Procedure

Frequently Asked Questions


How to prepare an Invoice Voucher form A19
  1. Department Name: EWU Department name and mail stop
  2. Vendor or Claimant: the Payee's name and address
  3. Fed ID# or SS#: must be provided if the form is being used for contract payments
  4. Vendor's Certificate: vendor must sign (vendor signature) if form is being used as an original invoice for goods or services, or if vendor is being reimbursed for items which do not require receipts (i.e. individual meals and mileage)
  5. Date: date voucher is prepared
  6. Description: itemization of goods and services; receipt number of vendor's payment must be provided on refunds
  7. Quantity, unit, unit price: optional
  8. Amount: total to be paid
  9. Department Approval and Date: signature of person with budget authority and date they signed
  10. Index, Fund and Account: department's six-digit index or fund is required; five-digit account should be provided if known
  11. LIQ: General encumbrance number or contract number, if applicable
  12. Amount: Total to be paid
How to prepare a Voucher Distribution Form A19-2B
How to set up or update your direct deposit

The mission of Accounts Payable is to support the university by providing accurate and timely payments to our vendors and non-payroll payments to our employees.

Mailing Address:

319 Showalter Hall
Cheney WA, 99004-2445

Office Hours: 8AM to 5PM  Monday - Friday